Furniture, Fixtures, and Equipment: Cost Saving Initiatives and Other Resources

2021 Collaborative Procurement Program

School districts buying school furniture for delivery between April 2021 and January 2022 have an opportunity to save money by buying in bulk together with other school districts. The MSBA’s Collaborative Procurement Program (C.P.P.) is matching school districts that are interested in the same manufacturers. The CPP is a collective buying program for furniture to outfit classrooms, cafeterias and for administrative spaces. Working with the Massachusetts Higher Education Consortium (MHEC), manufacturers have indicated a willingness to provide deeper discounts than MHEC’s tiered discounts for increased volume. A webinar which included a helpful CPP overview and Q & A can be found here.

Since 2019, the C.P.P. has saved thousands of dollars for participating districts. This year, necessitated by the pandemic school districts are focused on saving money. The savings generated from participating with the CPP go directly back to your school district’s budget. Please share the CPP information with non-MSBA school districts because they too are welcome to participate in savings generated by this group-buying approach for purchasing school furniture. For additional information, please contact Barbara Hansberry at or Alexsandra Galanis at


FF+E Data Categories & Instructions/Guidelines for Data Entry

Data Categories & Instructions/Guidelines for Data Entry (2019) Please review the updated data categories & features of information. Based on our 2018 initiative, we received feedback and recommendations from designers to enhance the spreadsheet with new features. We have incorporated those changes. New features to the spreadsheet include:

  • Formulas that will populate automatically once data has been input
  • Supplementary categories to Furniture and Equipment
  • Dependent drop-down menus when selecting a category
  • Finishes column in Section 5: Furniture to ascertain whether or not the product was standard or customized
  • Tally of the Remainder Items that have been excluded from the Total Cost of Furniture & Equipment

FF+E Data Collection Spreadsheet & Supplemental Information

Data Collection Spreadsheet (2019) The MSBA will contact officials responsible for completing the spreadsheet (above).

The 2019 Data Collection Spreadsheet contains 6 sections:

  • Section 1: Requires your input of general information on your school
  • Section 2-4: Automatically populates the total cost of FF&E by category & subject once Section 5 & Section 6 have been completed
  • Section 5: Requires your input of detailed product and cost information for certain types of school furniture to outfit certain areas in the school building.
  • Section 6: Requires your input of detailed product and cost information for types of school equipment.

Please see the "FF+E Data Categories & Instructions/Guidelines for Data Entry" for additional information.

Please download and complete the Data Collection Spreadsheet (2019) and contact Alexsandra Galanis at 617-720-4466 with any questions or issues.

FF+E School Datasets

The MSBA strives to improve transparency while not imposing additional requirements on districts. A majority of MSBA stakeholders indicated a willingness to complete the spreadsheet on a volunteer basis. As such, FF+E data from each school has been generated by school district consultants.

Please be advised, in order to give you timely cost information school district consultants have compiled FF&E cost information in advance of the MSBA's final audit process, as such cost information may not reflect FF&E items after submission of this spreadsheet.

2019 FF&E Data Collections

To learn more and view past FF+E data submitted, including school datasets, data categories of interest, and the general data collection template used, please visit:

FF+E Reports

FF+E Presentations

FF+E Resources for Districts

Other Resources for Districts